Appointment, Promotion and Tenure Committee (APTC) Department of

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Appointment, Promotion and Tenure Committee (APTC) Department of Pediatrics Rich Whitley, MD

Faculty Tracks Appointment, Promotion and Tenure Track is for faculty employed by UAB only or UAB and the Health Services Foundation Clinical Faculty Track is for faculty employed by Health Services Foundation only

Appointment, Promotion, and Tenure Committee (APTC) The APTC is an advocate for faculty success. Faculty success is all of our success! The primary purpose of the DOP APTC is to: Review faculty member’s ‘body of work’ to guarantee it meets DOP and SOM standards for promotion/tenure Assist in preparing dossier for Faculty Council Make recommendations on faculty appointments

Key Concepts Promotion – Advancement to higher academic rank Tenure – “An affirmative commitment by the Board of Trustees generally offered after a probationary period of employment of a right to continuing employment except upon dismissal for cause, retirement, bona fide financial exigency of the institution or division .” (Faculty Handbook Current “probationary” period at UABSOM is 10 years

Key Concepts, cont. Ranks – Instructor Assistant Professor Associate Professor Professor Tracks – Tenure earning track (TE) Non-tenure earning track (NTE) Note – Tenure decisions are made separately from appointment or promotion decisions. These decisions may be made at the same time or at separate points in time. Tenure cannot be awarded at the rank of Assistant Professor or below.

What makes a promotion packet? Curriculum Vitae Teaching, Research, and Service Documentation Internal/External Letters of Support Fac Chair’s Letter Academic Contributions unc o C ulty il

Review Process Primary and secondary reviewer assigned to review dossier What are the measuring sticks? – Has Candidate met the academic goals as defined by the SOM P&T Guidelines and UAB Handbook? – Is supporting material presented clearly and concisely? – Do letters of support and other documents adequately reflect a body of work? Provide recommendations for strengthening packet provided to Candidate

Criteria for P&T Refer to: UABSOM Faculty Handbook In general, the criteria are base upon three traditional academic activities: Research, Teaching, Service There is the expectation that faculty members engage productively in some form(s) of Scholarship (i.e. publications; development of educational software, coursework, clinical practice guidelines, regional or national healthcare policies, or protocols; critical contribution(s) to large research team(s); sustained external funding) (June, 2006 inforMED)

Criteria for P&T Promotion on the tenure-earning track requires demonstration of excellence in at least two of the three areas of academic activity. Promotion on the non tenure-earning track requires demonstration of excellence in only one of the three areas of academic activity. Promotion on the tenure-earning track from Assistant Professor to Associate Professor typically is uncoupled from granting of tenure.

Excellence in Service Development, leadership, or provision of unique clinical care or service High volume of patients/ high RVUs Development of new programs Committees (UAB, regional, national, etc). ‘Citizenship’ Community outreach activities Can be spun for service or education as needed

Excellence in Research Grants Success over time Does not have to be NIH only Manuscripts ( 20 for Assoc, 35-40 for Prof) Can include ‘team science’ Book chapters Abstracts Invited oral presentations Editorial boards, ad hoc reviews National planning, grant review, etc.

Excellence in Teaching Leadership/ Coursemaster in divisional, departmental, or SOM teaching programs Develop a course for SOM, residency/fellowship Develop or expand on an educational area Improve an existing program/course Lectures, rounds, seminars, preceptor, etc. Mentoring Tangible and measureable (i.e. MS/PhD students, residents, advisees, etc.) Testimonial letters from trainees Teaching evaluations

Overview of Timeline 1. Proposal to DOP APTC by applicant/ Division Director (Fall) 2. DOP APTC vote and recommendation to Chair (Fall)* 3. APTC reviews final dossier for completeness (Winter) 4. Proposal to Faculty Council by Chair (Winter) 5. Faculty Council evaluates and provides a recommendation to Dean SOM (early Spring)* 6. Proposal to the Provost by the SOM Dean and from Provost to the UAB President (Spring/Summer) 7. Decision by the UAB President and award (early Fall) * Opportunity for appeal

Promotion package: Assistant to Associate Professor Typically no earlier than fifth year of appointment Requires Regional/National recognition Define area(s) of excellence, and be ‘good’ in the other(s) What all packages need: Complete and vetted CV and Portfolio Letters (*4-5 external, 4-5 internal) DOP Chair letter (division chief) Limit the fluff

Promotion package: Associate to Full Professor Usually a minimum of five years after promotion to Associate Professor National/International recognition Continued success in defined area(s) of excellence, and ‘good’ in the other(s) What all packages need: Complete and vetted CV and Portfolio Letters (*4-5 external, 4-5 internal) DOP Chair letter (Division Director) Limit the fluff

Tenure 1. TE faculty need to be named for tenure or switch to NTE tract by 9th year of appointment (10th year is a terminal appointment unless denied tenure in 9th year and review year approved by Provost). 2. You can jump either on or off tenure tract, but only one time 3. Excellence in 2 of 3 academic missions 4. Implies that you will continue to have a UAB salary and office commitment 5. Rare to be concurrent with promotion

Adjudication of negative decisions Appeal to DOP APTC Written request for reconsideration emphasizing specifics which the candidate thinks were not properly reviewed or emphasized at the initial review. Maintenance of an accurate, up-to-date curriculum vita and academic portfolio is the responsibility of each individual faculty member. Recent accomplishments or other changes in a faculty member’s curriculum vita occurring after the deadline for submission of materials for review does not constitute grounds for appeal and will not be considered in the appeals process. Appeals should be made by the faculty within 15 days of being informed of decisions of the departmental APTC. Appeals will be addressed by the committee and departmental chair within 15 days.

Adjudication of negative decisions If appeal is denied at the level of the APTC or the Chair, the faculty member may request that his or her application be advanced to the Faculty Council for consideration. However, a report of the departmental APTC and the department Chair, must accompany the faculty member’s application when submitted to the Faculty Council. Departmental Appeal to the Faculty Council Appeals to the Faculty Council for a reconsideration of the judgment by the Council that a faculty member should be denied promotion, or tenure, shall be communicated verbally or in writing by the APTC Chair or by the Department Chair, or their designee, prior to the deadline set by the Faculty Council. A date will be granted for the Chair of the APTC and/or Department Chair to appear before the Council to present their appeal. Only new supporting documentation will be admissible in the appeal for consideration by the Faculty Council.

2017 APTC Members Name Rank Rich Whitley, MD Professor Tenure Status Chair/T Bill Britt, MD Professor T Tim Coghill, MD Professor NTE Randy Cron, MD Professor T Tony Fargason, MD Professor T Peter Glaeser, MD Professor NTE Ann Klasner, MD Professor NTE Michele Nichols, MD Professor T Nat Robin, MD Professor (Genetics) T Shannon Ross, MD Associate Professor T Tina Simpson, MD Associate Professor NTE Nancy Tofil, MD Associate Professor T Mitch Cohen, MD Department Chair - non-voting

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